EUfolio WP4: Pilot Design

by Andrea Ghoneim

This ePortfolio view is devoted to the Generic Functional Specification of ePortfolios for EUfolio (Deliverable 11 of WP4). This specification was released unter the title ePortfolio for EUfolio. Generic Functional Specification. Version 1.0 was released in November 2013, a version 1.1 contains an additional annex with a proposal for an amendment. Version 1.2, the final version was created on 15th April, 2015.
See the Note on Amendments on the bottom of this page for details.

This deliverable presents a Generic Functional Specification for ePortfolios under the framework of the EUfolio project. It (a) defines the functional and technical characteristics of ePortfolio systems in the context of upper primary and secondary school education, and (b) presents functional models to design and implement ePortfolio pedagogy at institutional level by means of electronic portfolio software systems. A key purpose of the specification is to assist educational institutions in developing a broader understanding of the functional capabilities of ePortfolio based education.  

Functional Requirements of ePortfolio Systems

Various ePortfolio experts and research projects have developed ePortfolio models and frameworks over the years (cf. Attwell 2005, Beetham 2005, Baumgartner 2009, Becta 2009, etc.), some of which provided tangible approaches towards developing a comprehensive functional specification for ePortfolio systems. A thorough analysis of the status quo has been made and contributed to a first assumption of the functional scope of ePortfolio systems in the context of EUfolio, presented in the first section of this deliverable.

The ePortfolio Requirements Matrix

Based on our analysis, we developed the ePortfolio Requirements Matrix which suggests a list of generic ePortfolio functions to formalise the activities typically involved in the use of ePortfolios for learning and teaching. A set of functional modules, key functions, data models and (where relevant/available) reference specifications or frameworks results from this work. The recommendations outlined in our functional specification are of a generic character in that they will be applicable to a variety of teaching and learning environments as well as different ePortfolio software systems.

Functional Models of ePortfolio Usage

To verify the applicability of our functional specification, we demonstrate the use of our functional modules on four different ePortfolio use cases (ePortfolio types) as suggested by Baumgartner (2009), followed by three scenarios in the context of lifelong learning, as described by Balban et al. (2011). With this set of exemplary scenarios we intend to illustrate the compliance of our specification with prevalent ePortfolio models and typologies. Our scenarios refer to a variety of use cases, educational processes and functional modules that may be undertaken by different stakeholders of ePortfolio teaching and learning.

Checklists & Guidelines

In the annex, our document provides a selection of checklists, guidelines and reference models that will assist educational institutions when implementing and/or enhancing their ePortfolio capacity. They have been designed to provide guidance as to how to move forward with implementing ePortfolios in learning and teaching.

Suggestions for amendments of the ePortfolio functions (including an assessment authority to the Balaban e-Portfolio scheme) are included as annex08 of the Deliverable in Version 1.1.

A few definitions on Actors & Activities and Objectives of ePortfolio Types were added on the basis of the EUfolio pilot outcomes. The remaining parts that have “to be defined” remain open for definitions. Definitions have to be determined according to the desired use of ePortfolios by those who – following the EUfolio project – might use this Generic Functional Specification for their own pilots.

A further development of George Siemens' figure Stages of ePortfolio Development (See p. 47 of V.1.2 of ePortfolio for EUfolio) was discussed at the EUfolio partner meeting in Lithuania (Jan 2015). It was not included in the Functional Specification any more as it was already amended to be included in the EUfolio ePortfolio Implementation Guide for Policymakers and Practitioners.

As shown in: EUfolio ePortfolio Implementation Guide for Policymakers and Practitioners, p. 19. Retrieved from: http://eufolio.eu/docs/ePortfolio_Implementation_Guide.pdf
As shown in: EUfolio ePortfolio Implementation Guide for Policymakers and Practitioners, p. 19. Retrieved from: http://eufolio.eu/docs/ePortfolio_Implementation_Guide.pdf
This matrix was developed for EUfolio by Erich Herber and Andrea Ghoneim, Department of Interactive Media and Educational Technologies, Danube University Krems
This matrix was developed for EUfolio by Erich Herber and Andrea Ghoneim, Department of Interactive Media and Educational Technologies, Danube University Krems
This project has been funded with support from the European Commission. This publication reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.
This project has been funded with support from the European Commission. This publication reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.